First Year Programs

Session Information

We are excited to continue to support first-year students in their transition to the University. 

To honor the complexities each student may experience, we are moving forward with an experience that provides online, live on zoom, and in-person engagement in a scaffolded model throughout the transition period. We will focus on the delivery of transitional programming using a new format involving online, live zoom, and on-campus engagement efforts.

 Learn more about our conversations

Thank you for welcoming students to campus.

Advising and orientation is a hybrid experience for first-year students. A&O Part 3 takes place in person and emphasizes Community Connections. 

Summer/Autumn A&O Pt.3 Dates

  • Transfer: Tuesday (9/17)
  • Freshman: Wed (9/18), Thurs (9/19), Fri (9/20)
  • Make-Up: Tues (9/24)

Agenda/Counts/Student List

  • View the Student Agenda on A&O Calendar page 3. Select the 3 digit session code to see the agenda. 
    • Submit feedback on agendas by May 29th. 
  • View the session count estimates and timing on the /presenterlist. Tab C. 
  • View the student information on /aolist. (will be posted in September) 

Presentation Content & Technical Support 

  • OL Community Connections Presentation and Handout  (populated September 17, 2024)
  • If a student misses A&O Pt. 3, they can attend the makeup session right before school begins.
  • Tech Support 
  • If a student lives in housing, they will be assigned to move in the day before their A&O part 3. 
  • Freshman Academic Advisers, during AO Pt.2, please let the students know you will see them on campus. 

Co-Hosted by First Year Programs and Parent and Family Programs, Family orientation consists of a day-long, live Zoom webinar for parents and families. Family Orientation aims to provide information and resources to support their student's first-year transition. Additional resources include:  

  • Parent and Family Program modules resources - Link
  • Parent Orientation Program on Thursdays - Agenda
  • Family Facebook Discussion Group - Link 
  • Monthly email newsletters and podcasts - Listen
  • New Husky Experiences - View Activities
  • Dawg Daze - Family Agenda 

For more information on the family orientation program, please connect with Emily Kolby.

 

Students will register for A&O on a designated day in May (summer/autumn), November (winter), and February (spring). After the reservation system opens, the link to register for A&O will be listed directly on the FYP website. When students confirm their offer, they can immediately enter the reservation system to sign up for A&O. 

Additional notes: 

  • Pending Submission: Students with a "pending submission" will receive an email encouraging them to continue the process and hit "submit." In most cases, the student believes they have a date but have not continued to the confirmation page.
    • About a week after the reservation system opens, FYP student staff will call students who have not moved from the pending submission status.  
  • No Reservation: Students who have not made a reservation will be emailed every 3 days encouraging them to reserve their space for A&O.
    • Shortly after A&O sign-up opens, the FYP Student Staff front desk staff will call the "students not in session" to ensure they do not need additional support. If the student does not answer, we leave a message. If the student does not have an active phone, we send an email.  

During the summer, you are invited to connect with incoming first-year Huskies during an Ask the Pack virtual session. 

Why: To offer an opportunity for first-year students to learn about and access a wider variety of U.W. resources and connect with U.W. staff and peers in a virtual environment. We made a few changes for the upcoming year: 

  • We eliminated sessions on Mondays to avoid the overlap with Transfer programming.
  • Our hope is that we can promote Wednesday as a day to connect for additional resources.
  • Students can attend the session at any point in the summer. 
  • We moved away from programming during the lunch hour so that students could have a Zoom break in the middle of the day.  

Audience: Freshman, Transfer, and International students attending their A&O session. 

Format: Campus units have the opportunity to host a session from 4:00 p.m. - 4:45p.m P.T. on Wednesdays in the summer. Sessions can be about anything, so get creative!

  • You will have complete control of your session. We do not currently have O.L. staffing, but an FYP staff member will join your Zoom room to collect session attendance. 
  • Please open the space at least five minutes before the session. 
  • Students will see your session information on their A&O agenda, which will link to the following website fyp.uw.edu/aoatp. The sessions will be promoted on the New Husky Experiences website. 

When: The Ask the Pack sessions will occur on Wednesdays on the dates listed below from 4:00- 4:45 p.m. P.T.  

To participate in a session, please email uwao@uw.edu no later than the end of the day on Tuesday, May 30. If you have any questions, please don't hesitate to contact our team at uwao@uw.edu.  

Ask the Pack Session Dates 2023

  • Wed, June 28 
  • Wed, July 12
  • Wed, July 19 
  • Wed, July 26 
  • Wed, August 2 
  • Wed, August 9 
  • Wed, August 16
  • Wed, September 13 

When students reserve a space during A&O, they have the option to opt into various topic areas to “learn more.” The students will give consent for you to contact them directly. Please understand the following: 

  • Students might still be deciding about coming to the UW, so you might see students drop off as enrollment summer continues.
  • It is best to download the list and then manipulate the data on your own. You will want to manage your list of who you have emailed and keep a tracking system.
  • You can choose which columns you want to see at the top of the page and then sort using the headers.
  • You will need to access the list since it contains student personal information. To request access, please complete the FYP Request Form . 

If you have additional questions about excel or pivot tables, please do not hesitate to reach out to LeAnne (ljwiles@uw.edu).

Note: Our system has reset for the new calendar year, and there is currently limited student data in the Opt-In Interest List. For the most recent data, please view the archived list.

Access List 

Form to Request Access to Current Quarter Opt-In List 

View archive lists from previous years (email fypadmin@uw.edu for access). 

Access Archived List

List Categories 

Academic/Career Interests
Students select areas of interest from the list below to receive further information from campus departments:

Signature Experience and Student Success Topics
Students select topics below to receive further information about opportunities and events throughout your first year:

First-year Networks
Get connected with a First-year Network during your first quarter! Networks will kick-off at Dawg Daze and continue to connect throughout the quarter by attending campus events, RSO meetings, and more. By indicating interest First Year Programs will reach out to you with plans for Dawg Daze and beyond. Learn more on our First-year Networks page.

Additional Question: I'm interested in learning more about a First-Year Network Program. Select yes or no 

 

 

If you prefer to stay connected with all or a subset of students, consider running a bi portal report. A popular report that we use to see first years is the "All Applicants" report.

First, please request access to the EDW. 

Run Report (see picture below) 

  1. Select Report - All Applicants
  2. Make sure application type is updated
  3. Make sure application status is 15 or 16 (means that they have confirmed coming to UW)
    1. Once school starts you will look for application status 12 - enrolled
  4. Make sure "columns to display" everything is checked
  5. Once you run the report you will want to remove the "majors to remove" that are listed below. 

If you have additional questions about excel or pivot tables, please do not hesitate to reach out to LeAnne (ljwiles@uw.edu).

 

 

Majors to Remove 

Remove the following Majors from your data - they are exchange and online students.  
 

ECE
ECFS O
HIHME
ISS O
MEDXD
MEDXC
NURS
XAUP
XA&S
XBSAD
XDENT
XENGR
XENV
XLAW
XLIS
XMED
XNURS
XPBAF
XPHAR
XPHCM
XSOCW


Want to stay connected to students and provide alternate options for engagement? Consider requesting a personal phone number and enhance your communication plan. 

Review User Agreement & Request a Number

UAA & OMA&D Adviser Guide

Sign into mongoose. 

We tell students that Pre-A&O Modules are required to attend an in-person A&O Session. 

Below is the communication process. 

  1. Students check that they understand modules are required in the A&O Reservation.
  2. Students are emailed a reservation confirmation with the pre-ao link. 
    • Immediately after registering for A&O
    • 2 weeks before their session
    • 1 week before their session 
  3. Students are sent a direct email if they have not completed the pre-modules on the following timeline.
    • Subject line: Only [3 or 7] Days Left to Complete Pre-A&O Modules 
      • Seven days before their A&O date
      • Three days before their A&O date 
      • Text messages by the ol (only if they have opted into texting) 
  4. We do have an option to place a hold on a student's account; we have not done so at this time. If you are noticing students are missing information, please contact our staff.  

Example Screenshots 

1. Reservation System Message 

2. Pre-A&O Website 

Transfer Adviser Information

Manage advising appointment information.

Zoom Settings for A&O