First Year Programs

Student Coordinator: FIG Course Management - APPLY NOW

The FIG Course Management Student Coordinator (StuCo) works as part of a collaborative team of professional staff, student coordinators, student assistants, and other student leaders to foster a meaningful first-year experience at the University of Washington. This student coordinator provides highly detailed support for course management and auditing of FIG clustering. They will also create, run, and send data-heavy reports as well as develop office-wide FYP assessments. 

Summary of Work 

The FIG Course Management Student Coordinator will: 

  • Manage FIG Cluster Email (60%)
    • Support FIG Program Manager and FIG Cluster Program Manager in monitoring and responding to all inquiries in FIG (First-year Interest Groups) Cluster email account (cluster@uw.edu). 
      • Utilize the Student Database system (SDB)  to register students for extra seats, respond period 24/48 hours after request is submitted 
      • Respond to general inquiries relating to extra seats, FIGS, and registration
      • Use high attention to detail to run audits and compare emails, spreadsheets, FIG website, and the SDB system against each other
  • Develop and Communicate Reports (35%)
    • Maintain up-to-date and clean internal spreadsheets and establish clear channels of communication with the FIG Program Manager and FIG Cluster Program Manager
    • Using Excel, create and disseminate weekly reports of FIG clusters, Extra Seats, and Fill Rates to program managers and campus partners
    • Regularly audit and cross-reference SDB and the Time Schedule with FYP internal systems and websites 
  • Other Duties as Assigned (5%)
    • Support ProStaff in the development of office-wide assessments within SkyFactor and Visual Zen
    • Actively engage with office activities and provide feedback on our procedures

Required Qualifications

  • Full-time, degree-seeking, undergraduate student on the Seattle campus
  • Enrolled in at least 12 credits in spring quarter (Spring Quarter graduates are eligible to apply)
  • Enrolled in no more than 5 credits in summer quarter
  • Good academic and conduct standing prior to and throughout the entire term of employment.
  • Must be available to work Spring Quarter- Start of Fall Quarter:
    • Spring Quarter: 7-10 hours/week
    • June, July, & August: 30-40 hours/week
      • Attend Student Leadership Summit: 4/22 @ 4pm-9pm & 4/23 @ 8am-5pm
      • Attend A&O Training Days: 6/14- 6/24 @ 8am-5pm 
    • September: 10-12 hours/week

Desired Qualifications 

  • Highly organized and detail-oriented, must be flexible and able to work in a fast-paced environment.
  • Must be able to effectively communicate/track thought processes, project status, and context to multiple supervisors 
  • Experience manipulating large data sets into accessible reports, advanced experience with excel is preferred but not required
  • Familiarity with the University of Washington Student Database (SDB) 
  • Experience crafting detailed written communication that is accessible to various audiences

Application Questions 

Essay questions are listed below and be sure to answer all parts of the questions. We encourage you to compose your responses outside of the application first and then copy & paste them into the application text boxes. Your responses are limited to 100-250 words per question, so please double-check that your responses fit after you paste them into the application. 

  1. Why are you interested in the FIG Course Management Student Coordinator role? 
  2. What qualities do you believe make communication effective? How do you incorporate these qualities into your work? 
  3. This position is a mix of email management, data auditing and management, report development, and backend course registration. Which one of these roles is most exciting to you and why? 
  4. This position requires high attention to detail. Can you describe a time when your attention to detail was critical to a project’s success? How did the project turn out? 
  5. Please list any previous experiences (jobs, projects, class assignments, etc) relevant to the Course Management position. (Provide in list format)

Hiring Timeline

  • Applications close: Monday, January 17, 2022, at 11:59 p.m. (PT) 
  • Interview offers sent: Friday, January 21, 2022, at 5:00 p.m. (PT)
  • Interviews: January 31, 2022 - February 1, 2022
  • Position offer email: Week of February 7, 2022

Apply Here