First Year Programs

Student Coordinator: A&O Purple Logistics

The Student Coordinators (StuCos) for Advising & Orientation (A&O) work as part of a collaborative, cross-functional team to facilitate all aspects of the A&O program. The A&O StuCo team focuses on internal (purple) & external-facing (gold) programs & logistics. The StuCos collaborate with each other to support professional staff, student assistants, orientation leaders, and other student coordinators in the planning and delivery of all programs for first-year students. For a full list of expectations please review the Expectations and Policies

Summary of Work 

The A&O Purple Logistics Student Coordinator will:

  • Develop proficiency in utilizing and building technical and administrative skills/tasks within Microsoft Office, Google Suite, Zoom, Visual Zen, and other internal UW databases/systems
  • Advising & Orientation: 
    • Help manage the A&O reservation system (Visual Zen) to make sure students are able to make a reservation 
    • Organize and audit A&O spreadsheets for various stakeholders - Presenter List and OL Sheets 
    • Collaborate with the Purple and Gold Student Coordinators for A&O Programs to support campus partners and Orientation Leaders during A&O programming 
    • Manage student transition communications - create communication guides and support in responding to inquiries  
    • Manage A&O preparation processes (summer and winter) - prep calendar (internal operations schedule), auditing student rosters, upload csv lists, manage lists from campus partners (athletics, engineering, EFS), track student no shows, create Zoom rooms
  • Website: Manage website updates including but not limited to the orientation website and student agendas 
  • Email: Manage the fypadmin@uw.edu inbox and support the fyp@uw.edu inbox   
  • Support Student Assistants - assist with front desk operations and participate in organizing SA training 
  • Live webinars and in-person programming: Serve as the backup for live webinars with the Gold A&O Logistics Student Coordinator and support in-person programming as needed
  • Recruitment: Support recruitment efforts in the winter  
  • Other FYP duties: Including but not limited to providing feedback on documents, presenting during student training, and supporting live Zoom rooms

Required Qualifications

  • Full-time, degree-seeking, undergraduate student on the Seattle campus.
  • Enrolled in at least 12 credits during the autumn, winter, and spring quarters.
  • Enrolled in no more than 5 credits in the summer quarter. 
  • Good academic and conduct standing prior to and throughout the entire term of employment.
  • High attention to detail when auditing and creating documents 
  • Ability to work in-person from the UW Seattle Campus (Mary Gates Hall) 
  • Ability to work from time to time, in the evenings (5 p.m.-8 p.m.) to staff live webinar or in-person events
  • Must be able to work January 2022 - March 2023:
    • 10-15 hours/week autumn, winter, and spring quarters
    • 39.5 hours/week during the summer (A and B term) 
    • The schedule will be 8 AM - 5 PM Monday-Friday in the summer months. Classes cannot be taken during these hours.
    • Availability to attend summer staff training: April 22-23 and June 13-24

Desired Qualifications:

  • Ability to remain curious, intentionally reflect, and generate creative suggestions 
  • Receptive to balancing several points of feedback, okay with public edits 
  • Flexible when working on collaborative and independent projects
  • Willingness to seek help and ask questions 
  • Experience working with FYP as a student employee, peer educator, or volunteer
  • Experience and skills working with Microsoft Office and Google Drive, specifically Excel/Sheets

Application Questions:

Essay questions are listed below and be sure to answer all parts of the questions. We encourage you to compose your responses outside of the application first and then copy & paste them into the application text boxes. Your responses are limited to 200-250 words per question, so please double-check that your responses fit after you paste them into the application. 

  1. Choose two of the nine sub-competencies from the FYP Student Leader Competency sheet (ie. Initiative) that you would like to develop or grow in and why? (200-250 words)
  2. Why is teamwork important and what attributes would you bring to a team dynamic? (200-250 words)
  3. Tell us about a time when you had to take initiative to complete a project/task with little direction or information. How did you approach the situation? How did you decide to take that step among other options? (200-250 words)
  4. Scenario: Please be prepared to explain to us during your interview both how and why you would prioritize the completion of the tasks as well as what organizational system you would use. View scenario question

Applications are currently closed.