Event submissions for Dawg Daze are now CLOSED.
Dawg Daze Time period:
If you have any last-minute issues feel free to reach out to FYP.
Dawg Daze is successful with the help of on and off-campus partnerships. You can get involved by submitting an event, volunteering, or being a sponsor.
Hosting an online event requires some additional support to make sure you are able to manage the various functions included in Zoom. Consider the following roles and the capacity of 1, 2, or more staff in relation to the number of attendees you are expecting.
- Speakers: Welcomes attendees, facilitates the event, introduces other speakers, answers questions out loud, etc.
- Logistics Support: Manages attendees, launches breakout rooms/polls, monitors chat for technical issues, supports speakers by sharing links, etc. This person must have a host designation in Zoom.
- Q&A Support: Manages questions, feeds questions to speakers, answers questions in writing, etc.
- Facilitators: Facilitates ice breakers, manages breakout room discussions & activities.
- Panelists: Additional speakers, guests, presenters.
Dawg Daze Leaders can support your event in any way. However, they receive specific training in the following areas:
- Logistics Support
Please submit your event participation after your event: fyp.washington.edu/ddnumbers
Consider always including a slide (even if your event does not feature a slideshow) to communicate instructions, add branding to your event, and allow for automatic captioning.
Google Slides provides an automatic captioning function.
- From Google Slides, select the Present button.
- Hover your cursor over the bottom, left-hand corner of the slides screen and select the Captioning button.
- Google Slides will use your computer’s microphone to caption everything it hears.
Link to Slide Templates (UW Branded, includes Zoom instruction slide)
Share Screen Tip: Select the arrow (^) next to the Share Screen button to allow others the option to share screen.
Consider implementing the following strategies to prepare for the inevitable technology issues.
- Schedule all event staff to meet 30- to 15-minutes prior to the published start time.
- Zoom Webinars offer a practice mode, where you can meet with event staff first and then open up the webinar to attendees.
- Zoom Personal Meeting Rooms offer a waiting room, where you can hold attendees until you are ready to begin.
- What should attendees do when they arrive?
- To play music: Select the Share Screen button and select Share Computer Sound.
- Provide a prompt question to answer in the chat.
- Divide into breakout rooms to start small group connections.
- Build-in time for an Unofficial Welcome:
- Open the event to attendees between 15- and 5-minutes before the published start time.
- At the published start time: consider starting with a casual welcome (have attendees introduce themselves in chat, etc.) to provide time for other attendees to arrive late.
- Officially start your event 5-minutes after your published start time.
- Provide clear instructions for how to engage with your event. Communicate all instructions in 3 ways:
- Display on slides
- Announce verbally
- Post in chat
- Establish clear expectations for how to ask questions and be recognized to speak (unmute, chat, raise hand, etc.).
- For drop-in events, with attendees arriving at different times, consider displaying these instructions on a slide throughout the event (regular announcements, chat posts, etc.)
- Zoom Webinars offer a Q&A function where you can directly answer questions in a threaded format.
- The raise hand function will list attendees in the order they raised their hand.
- Consider facilitating an activity where attendees use these functions as a way to practice.
Get connected with other campus event organizers!
- Join our Microsoft Teams Channel to ask questions, gain ideas, and connect with folks across campus.
Event Organizer Round Tables
- Round tables were held at the end of August to bring event organizers together. Look out for additional opportunities in 2021.
- Read the notes here from the August 2020 round tables.
Please submit your event participation after your event: fyp.washington.edu/ddnumbers
If your Dawg Daze event has been approved, please add our logo on your marketing!
We welcome and encourage events specifically for transfer students. We recommend you have "transfer" in the title. Help us support the transfer population, learn more at Transfer Student Initiative and contact us at email@example.com.
How do I submit an event to Dawg Daze?
You can submit an event to be approved and added to the Dawg Daze schedule. First you must create a Wordpress account and follow the directions listed in the "Event Submission" drop down.
I created an account but I still cannot access the Wordpress website, what should I do?
You should have received a confirmation email which included your log-in name and password. Be sure to check your junk-mail and if you are still having trouble, contact us at firstname.lastname@example.org.
What date/times can I offer my event?
We will work with you to find a date/time for your event that does not conflict with a Dawg Daze Key Event. Check the "Available Time Slots" drop down to see the list of dates/times we recommend you host your event at.
How do I request a room on campus for my event?
Rooms are available on a case-by-case basis and on space availability. Submit your event with your preferred space.
*all 2020 physical spaces are no longer available for reservation as of 8/18.
I submitted my event, when will I hear back?
We will contact you via email to confirm your event.
Through participation in Dawg Daze an entering student will:
- Be exposed to a variety of people on our campus and see that it consists of people from different ethnicities, interests, backgrounds, and areas of the world.
- Connect with new and returning students at the university during their first week on campus.
- Be able to self-identify one new area of academic or social area of interest after the completion of Dawg Daze.
- Be able to identify at least two concepts or areas of involvement that will help them be successful as a student at the university.
Thank you for helping to distribute mugs for the Mugly Delicious Dawg Daze Event. We will be following strict protocols to ensure that everyone remains safe. If for any reason you are not feeling well, please do not attend the volunteer shift. Please wear a mask and FYP will provide latex gloves.
Location: Hub Lawn
- Friday (9/25) 2pm - 5:00 pm (set up 1:30 + clean up) - HUB Location - Trevor Whiton - Text 206-605-9006
- Saturday (9/26) 10:30 am set up in front of Mary Gates Hall - Contact -Julie Berry
- On Saturday Julie and two volunteers will work on a contactless pick up in front of mary gates hall. For the 50 mugs reserved. All the mugs will be packaged with the student's name on the label.
- Volunteers might potentially distribute mugs in the residence hall.
- HUB Will Provide - Four tables and four tents
- FYP will Provide Clorox Spray, 24 pairs of gloves for volunteers, mugs (7 box fri), scissors to open boxes, 4 spare mask in case someone comes without one.
Students will sign up for a 15 minute time period to pick up a mug. There will be two lines for mug distribution at either end of the Hub Lawn.
- Line 1: For time slots on the hour and 30 (ie 2:00 and 2:30)
- Line 2: For times on the 15 and 45 (ie 2:15 and 2:45).
Each time slot will have 20 students. There will be clear markings for social distancing while waiting in line. Volunteers will be placing 20 mugs (table 1.1. or 2.1) and recipe cards (table 1.2 or 2.2) and then will step away. Students will then walk to each table, take an item, and continue through to the exit. Volunteers will fill the alternate tables while students are walking through the line.
Volunteers will sign up for shifts in 2 hour time periods.
- Pro Staff Shift Lead - Has to be a professional staff member from the university. The lead is responsible to ensure distribution is going smoothly and can access the resource center for additional supplies.
- Unpack Mugs - take mugs out of boxes and put them on the table.
- Recipe Cards - place cards on the table for pick up
- Directional - Line Mgnt - direct students into the correct line and make sure they are staying 6ft away from one another.
- Directional - Pick Up - ensure that students are picking up mugs and not lingering.
Student Mug Sign Up (on the Dawg Daze Site)
120 Mary Gates Hall Box 352825
Seattle, WA 98195-2825
Academic Year: M-F 8:30 a.m.–4:30 p.m. (PDT)
Summer: M-Th 7:30 a.m.–4:30p.m.; Fri. 10 a.m.–3 p.m.
Closed during University holidays.
First Year Programs fosters a successful undergraduate student experience through strategic programming that focuses on positive academic transitions and the development of learning communities. Through partnerships with faculty, staff, alumni, and student leaders our programs create the space for students to define how they will engage, learn, and thrive at the University of Washington.